LP-Rod Newbie Posts: 12 Joined: Jul 11, 2018 Karma: +0/-0 Logged Minutes of the Meeting 9th July 2018 July 18, 2018, 12:44:00 PM ROTARY CLUB OF LANGLEY PARKBEER FESTIVAL STEERING COMMITTEE 2018MEETING 9 JULY 2018M I N U T E SPresent: Stuart Talbot (Chair), Haydn David, John Williams, Henry Phillips, David Masters, Alan Blanchette, Tony Archer, Jeremy Gauntlett,1 ApologiesBob Carroll, Rod Leeming, Andrew Hudson, David Stoneham, Shelagh Titchner, Andrew Mearon2 Minutes of meeting held on 4 June 2018Agreed3 Advertising/Banners/SponsorshipThe date requires changing on the banners (AH). Too late for Advert in the Hayes Residents circulation and similarly for Shortlands Residents. We should ,however, be in the West Wickham Residents News. ST trying to keep a list of sponsors to date, invoices sent by Mike Pink and payment to DM. Acceptance of sponsorshipforms - name of Rotarian involved to be added top right hand corner. DM should also have an invoice copy, particularly as some now use BACS.4 Progress on ordering drinksBeer: 40/42 casks orderedLager: 2 kegs ordered from Whitstable Brewery with dispensers and gasCider: To be ordered by AH. Although we ran out last year members believe that because we are having lager not as much cider will be drunk.Soft drinks: Provided by Mytime Active5 GlassesDelivery from Festival Glass to ST in September.Prosecco flutes (ordered from Waitrose 192 by HP.Soft drinks glasses: 24 half pints ordered6 Music by HDFriday 5.00 pm - 7.30 pm: Ian and the Bears (no costs except beer)8.00 pm - 11.00 pm: ‘Arry and the ‘Ats cost £200Saturday 12.00 - 2.00 pm: currently not booked2.00 pm - 4.30pm: BYMT Brass (no cost)5.00 pm - 7.30 pm: London Jazz Orchestra (£275)8.00 pm - 11.00 pm: ‘Arry and the ‘Ats (£200)Total cost of music: £6757 IT and the Beer FestivalBelieve prudent that AH should share key passwords and operations with RL and Tony Myles.8 Toilets & RackingTo be donated by Fitz (has a building company). The toilets will have electric lightsand water heaters. We will not be able to connect the water heaters because ofthe load on the system.We need 3 extra toilets which we will have to pay for. Hopefully they can beordered at the same time. (AH)Fitz to provide labourers from 5.00 pm Wednesday to lift the top row casks.9 AOBVenue hire still be negotiated with Old Dunstonians as approximately £400.10 Date and time of next meeting13 August 2018 at 5.45 pm in the small meetings room.